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Connect the dots. See the patterns that matter.

Key Themes link everything together: catchups, meetings, actions, targets, surveys, and retros. Over time, you'll see which topics keep coming up, who's raising them, and where to focus your energy.

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Create a theme in seconds

Give it a name, and you're done. Add a description yourself, or let AI write one for you based on the name alone. Themes are shared across your whole team for consistency. Try creating one below.

  • Add a theme with just a name, description is optional
  • Use "Generate with AI" to write a description in seconds (Pro)
  • Edit or delete any theme at any time
  • Shared across your team for consistency

Add Key Theme

Create a topic to link to catchups, meetings, actions, and targets

Find any theme instantly

Recently linked themes rise to the top. Search by name or description to filter the list instantly with no scrolling through themes you haven't touched in months. Each card shows how many catchups, meetings, and targets are linked.

  • Most recently used themes appear first
  • Live search filters by name and description as you type
  • Count badges show linked catchups, meetings, and targets
  • Last-used timestamps help you see which themes are most active

Recently used (4)

Career development

Goals, progression and growth conversations with direct reports.

4 catchups, 2 meetings, 1 target·2 days ago

Q1 Planning

Objectives, priorities, and delivery goals for Q1.

2 catchups, 3 meetings, 2 targets·4 days ago

Wellbeing

Mental health, workload balance, and team morale topics.

3 catchups, 1 meeting·1 week ago

Technical skills

Engineering capability, learning paths, and upskilling conversations.

1 catchup, 2 meetings·2 weeks ago

See everything connected to a theme

Open any theme and see every catchup, meeting, action, target, survey, and retro linked to it. Filter by type to zero in on exactly what you need. Click through to read the original record.

  • View all items linked to a theme in one place
  • Filter by type: catchup, meeting, target, action
  • Click through directly to the linked record
  • Spot recurring themes across different people and formats

Edit Key Theme

Career development

  • Catchup: Alex Chen3 Mar 2026
  • Catchup: Sam Jones24 Feb 2026
  • Meeting: Q1 Planning20 Feb 2026
  • Target: Increase Q1 Revenue by 20%
  • Action: Schedule L&D session with Alex

Your list stays clean, automatically

Themes unused for 30 days move to the archive automatically. Your main list stays focused on what's active, but nothing is ever deleted. Bring a theme back just by linking it again.

  • Auto-archive after 30 days of inactivity
  • Expand the archive to view or edit old themes
  • Themes return to "Recently used" as soon as you link them
  • Nothing is ever permanently deleted
Themes not linked in the last 30 days move here automatically. Click above to expand.

The connective tissue of your management toolkit

Key Themes turn scattered conversations into visible patterns. The more you use them, the clearer the picture gets.

🏷Lightweight taggingCreate a theme with just a name, no setup needed
🤖AI descriptionsLet AI write the description from the name alone
🔗Cross-feature linkingConnect to catchups, meetings, actions, targets, and more
📊Usage trackingSee how many records are linked to each theme
🔍Search and filterFind any theme instantly by name or description
📦Auto-archiveUnused themes tidy themselves away after 30 days
🧠AI SummaryGet an AI overview of everything linked to a theme
📅Last-used timestampsKnow which themes are active and which have gone quiet

Frequently asked questions

Track your key themes

Related articles

Why Key Themes MatterPatterns scatter across notes and docs. By the time you notice something is systemic, it has already become a problem.